Privacy policy

1-5-30-2,Tomominami Asaminami-ku Hiroshima city Hiroshima Japan 731-3168 (Seifu-Shinto, Central City Cocoro)
Withlink Co.,Ltd.

Withlink Co.,Ltd. (hereinafter referred to as “we/us/our”) employ reasonable and fair methods to acquire, use, and manage personal information. We manage and handle personal information based on the policy written below. By presenting this document to you, we will consider that you have agreed with our policy on handling personal information.

How we handle personal information

• We handle personal information based on the Act on the Protection of Personal Information.

What is personal information?

The term “personal information” as used in this Privacy Policy is the information you provide us with such as your name, address, date of birth, and telephone number. Personal information can be used on its own or in combination with other information to identify an individual. "This “individual” includes our customers, shareholders, employees of our business partners and those of our company.

Delicate personal information includes the following

• a) Idea, ideology, and religion.
• b) Race, birth, permanent address (excluding the one in which you currently live), physical or mental disability, criminal record, and other factors which may cause social discrimination.
• c) Matters concerning employees’ right to unite, their act of negotiation as a union, and their other united actions.
• d) Matters concerning participation in collective menacing behavior, exercise of the right of petition, and exercise of the other political rights.
• e) Matters concerning healthcare and bedroom life.

The Chief Privacy Officer

The following person handles your personal information
The Chief Privacy Officer
Withlink Co., Ltd.
1-5-30-2,Tomominami Asaminami-ku Hiroshima city Hiroshima Japan 731-3168
Email: privacy@with-link.co.jp

Use of personal information

We may ask you to provide us with your personal information for the following purpose only to the extent necessary.

• Our customers

  • ●To notify them of our various services concerning our restaurant business
  • ●To process contract, to collect payment, to provide products and service, to control quality of our service, to conduct after-sales service, to improve our products and service, and to achieve other purposes that we explained clearly to them and they agreed to when obtaining their personal information
  • ●To provide our business partners with information in order to achieve the purposes mentioned above.
  • ●To provide a collection agency with the information in order to collect a debt.

• Our shareholders

  • ●To exercise the rights and to fulfill the obligation based on the Commercial Law
  • ●To provide them with gifts and services as shareholder’s benefits

• Our business partners

  • To contact them for conducting business and signing contract with them

• Job applicants and our employees

  • ●For recruiting activities
  • ●To comply with the regulation for employee information management

• Commissioned operations

  • To carry out the commissioned operations in our advertisement department

• Others

  • ●To respond to requests for disclosing personal information
  • ●For the safety management of our facilities and computer network

The use of personal information and provision of it to the third party

We will use personal information only for the purposes which are specified above. If a certain situation requires the use of your personal information beyond the scope of the purpose of use which is specified at the time it is acquired, we will obtain your consent before we handle your personal information.
Also, we may respond to the request to disclose it only when we are asked to do so by the legal authorities such as court, the public prosecutor’s office, and the police.

What happens if you refuse to provide us with personal information?

If you refuse to provide us with information which we need in order to offer you our services, you may not be able to receive the service.

Entrusting personal information

We may entrust personal information to a third party within the scope necessary to fulfill the utilization.
When entrusting personal information, we select a third party that meets a certain standard of personal information protection and take reasonable measures including conclusion of an agreement on the handling of personal information. We also properly supervise the third party to ensure proper management of personal information security.

Control measures for personal information

We continuously amend or revise this Privacy Policy. We may change it without any notification to our users.

Requests for disclosure, etc. of personal information

Upon receiving a request to disclose, correct, delete personal information or to halt our service, we will respond appropriately and without delay to the request after verifying the identity of the principal.

Contact information

If you have any inquiry, please contact the Personal Information Consultation Office.
We may ask you to hand in some documents that are necessary, or ask you some questions depending on the type of your inquiry.
When we respond to you by principal limit reception mail, we will ask you to cover a handling fee of 1,000 yen(incl.tax).

The Chief Privacy Officer
Withlink Co., Ltd.
Tel：+81-82-849-6667
FAX：+81-82-849-6668
Email: privacy@with-link.co.jp